Question 1

1. Use an Appropriate Bill of Lading (BOL)

Accepted Answer

The BOL can be a receipt, contract, and evidence of title, so it is important to use a legal bill of lading. The BOL, whether in paper or digital form, must contain the names of the consignor and consignee; origin and destination points; number of packages; commodity description; weight, volume, or measurement of freight (if applicable to rating freight). A packing slip, work order, or pick ticket is not acceptable.

Question 2

2. Provide a Complete Commodity Description

Accepted Answer

Make sure the commodity being shipped is described completely on the BOL. At a minimum, the description should match that of the listed NMFC item number and any sub-provisions. If multiple commodities are being shipped, all of them must be described.

Question 3

3. Check Weight and Dimensions

Accepted Answer

Provide accurate dimensions and weight of each handling unit or the entire shipment: do not estimate.

Question 4

4. Distinguish Piece Count from Handling Units

Accepted Answer

Make sure you understand the difference between the piece count and the number of handling units. Pieces are individual packages containing freight; handling units are distinct pieces of packaged freight that will be loaded onto the trailer by forklift, pallet jack, or hand.

Question 5

5. Provide Correct Item Number and Freight Class

Accepted Answer

Be sure that the correct NMFC item number is provided and used to classify each commodity in the shipment. The item number is available from ClassIT.

Question 6

6. Include Shipper and Consignee Names and Accurate Contact Information

Accepted Answer

Make sure that the shipper and consignee names and contact information is provided. Confirm the accuracy of any listed contact info, particularly phone numbers.

Question 7

7. Satisfy Hazmat Requirements

Accepted Answer

If your shipment includes hazmat items, check the hazmat box on the BOL and, as appropriate, note whether additional care or attention is required. Proper marking on packaging is not adequate.

Question 8

8. Confirm Method for Payment of Freight Charges

Accepted Answer

All shipments are assumed to be PREPAID unless the COLLECT box on the BOL is checked.

Question 9

9. Identify Requested Additional Services

Accepted Answer

Make sure to write in any additional services requested, including accessorials. Appointment required, liftgate service, and residential pickup/delivery are common examples of additional services that carrier must be advised of.

Question 10

10. Provide Handwritten or Digital Signature

Accepted Answer

Be sure to read what you are attesting to, then follow the steps to authenticate the information provided either with a handwritten or digital form of signature. This will usually be your certification as to the accuracy of the information on the BOL, but may also indicate compliance with carrier tariff provisions and/or applicable DOT hazmat regulations.

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